What Are IATA Codes and number? Guide for Travel Agency 

In the travel industry, IATA codes and IATA numbers are more than just identification tools they are the backbone of standardized global operations. Whether you’re issuing airline tickets, verifying travel agencies, or working with suppliers, these identifiers ensure trust, efficiency, and smooth communication.

For travel agencies, securing an IATA number can open doors to direct airline partnerships, competitive commissions, and a professional reputation that clients trust. Meanwhile, IATA codes like airport or airline designators allow for universal communication in bookings and ticketing systems.

What Are IATA Codes?

1. Definition and Types

IATA codes are standardized identifiers issued by the International Air Transport Association. They exist in different forms, including:

• Airport Codes: Three-letter codes representing airports (e.g., LAX for Los Angeles International).
• Airline Designator Codes: Two-letter or three-character codes for airlines (e.g., QR for Qatar Airways).
• Prefix/Accounting Codes: Numeric codes for airline ticketing and billing.
• BTIC Codes: For baggage tag issuers.
• Meal Codes: Short codes for in-flight meals (e.g., VGML for Vegetarian Meal).
• Aircraft Type Codes: Identifiers for aircraft models.
  
  

How IATA Codes Standardize Travel Operations

By using universal codes, travel agents and airlines eliminate confusion, avoid miscommunication, and streamline processes across countries and languages.

What Is an IATA Number?

1. Definition and Format

An IATA number is a unique numeric identifier assigned to accredited travel agents worldwide. It usually consists of seven digits and is recognized by airlines, hotels, and other travel suppliers.

2. Who Gets an IATA Number

IATA numbers are issued to agencies that meet certain operational, financial, and industry standards. These can be:

• Full Accreditation Holders (ticketing agents)
• TIDS Participants (Travel Industry Designator Service, for non-ticketing agencies)
  
  

3 Difference Between IATA Number and ARC/IATAN

• IATAN: U.S.-based branch of IATA for accreditation.
• ARC: Airline Reporting Corporation for U.S. ticketing.
• IATA: International standard, used globally.
  
  

Why Travel Agents Need an IATA Number

• Credibility & Industry Recognition
  
  

An IATA number signals professionalism and trust, giving you credibility with both suppliers and customers.

• Ticket-Issuing & Billing Settlement Plan (BSP)
  
  

Only accredited agencies can issue airline tickets directly via the BSP system.

• Commission & Supplier Access
  
  

Many airlines and hotels provide commission and wholesale rates only to agencies with valid IATA accreditation.

Types of IATA Accreditation

1. Full IATA Accreditation

Grants the ability to issue tickets globally via BSP.

2. Partial (TIDS)

For agencies that don’t issue tickets but still need recognition for bookings.

3. U.S.-Specific: IATAN / ARC

Options for agencies in the United States, tailored to domestic regulations.

How to Apply for an IATA Number

1. Eligibility Requirements

• A registered business entity.
• Financial stability proof.
• Trained and experienced staff.
  
  

2. Application Process & Timeline

1. Submit the online application via IATA’s portal.
2. Provide required documents.
3. Pass financial and operational checks.
4. Approval can take 4–6 weeks.

3. Fees and Documentation Required

Application fees vary by country, ranging from $165 to over $1,000 annually.

How to Use Your IATA Number

• Booking and Financial Reconciliation
  
  

Enables direct booking with airlines and accurate billing.

• Printing on Tickets and Identification
  
  

Appears on tickets and booking confirmations for easy verification.

• Managing Multiple IATA Numbers
  
  

Large agencies with multiple branches may have separate numbers for each office.

How to Verify or Lookup an IATA Number

1. IATA Global Agency Directory

Official online tool to verify accredited agencies.

2. Using Agency Name, Code, or Location Searches

Search by multiple parameters to confirm legitimacy.

3. Travel Agent IATA Number List

Keeping an updated travel agent IATA number list helps suppliers and clients verify agencies.

Example: Travel Agent IATA Number List

Alternatives to Having Your Own IATA Number

• Using a Host Agency’s IATA Number
  
  

Independent agents can operate under a host agency’s credentials.

• ARC, TRUE, CLIA
  
  

Other accreditation options for niche or regional operations.

Common IATA Codes Frequently Used by Agencies

1. Airport Codes

Examples: JFK, LHR, DXB.

2. Airline Designators

Examples: EK (Emirates), AA (American Airlines).

3. Prefix/Accounting Codes

Used for ticket stock identification.

Risks & Considerations

Misuse or fraudulent IATA numbers can lead to loss of accreditation, legal action, and reputational harm.

Understanding IATA codes and securing an IATA number can transform a travel agency’s business potential. They open global networks, ensure industry recognition, and make operations more efficient. Whether you aim for full accreditation or start with TIDS, these identifiers are essential for professional growth.

Read More: Understanding New Distribution Capability (NDC): What is NDC?

FAQ’S

1. What is the difference between an IATA code and an IATA number?

An IATA code is a standard identifier used for airports, airlines, and baggage processes (like LHR for London Heathrow or EK for Emirates), while an IATA number is a unique 7-digit accreditation ID given to certified travel agencies. IATA codes streamline booking and ticketing, while IATA numbers give travel agencies global recognition and direct access to airline systems and commissions.

2. Can a travel agency operate without an IATA number?

Yes, a travel agency can still operate without an IATA number by partnering with a host agency, joining a consortium, or using alternative accreditations like ARC, TRUE, or CLIA. However, having an IATA number gives agencies more control, credibility, and direct access to airline ticketing and preferred supplier rates.

3. How long does it take to get an IATA number for a travel agency?

The IATA accreditation process typically takes 4–6 weeks, depending on the completeness of your application, financial documentation, and operational setup. Agencies must meet specific standards including proof of business registration, trained personnel, and financial stability before they are approved.

4. Do IATA numbers work internationally or are they country-specific?

IATA numbers are globally recognized and standardized, making them valid across international airlines, suppliers, and booking platforms. Whether you’re based in the US, UK, UAE, or India, an IATA number can help your agency gain access to BSP systems, global commission structures, and airline partnerships worldwide.

5. What are the benefits of using a host agency’s IATA number?

Independent travel agents can operate under a host agency’s IATA number to access airline booking systems, earn commissions, and appear professional without having to meet the full accreditation requirements themselves. It’s a cost-effective way to enter the travel industry while leveraging an established agency’s infrastructure.

6. How can I verify if a travel agency’s IATA number is legitimate?

You can use the IATA Global Agency Directory to search and verify an agency’s IATA number by name, code, or location. This helps suppliers and clients confirm authenticity and avoid scams. Legitimate agencies will appear in the directory, ensuring transparency and trust in bookings.